This situation comes up more often than you might expect.

A company submits a voluntary PCN (Poison Centre Notification), receives a UFI code (Unique Formula Identifier), and assumes compliance with European regulations is fully addressed.

It isn’t.

While a voluntary UFI code can be helpful, it does not cover all your regulatory requirements under European law. With Chemius you can do your UFI codes and PCN notifications with just few clicks.

What Does a Voluntary UFI Code Actually Do?

• Provides a reference for importers: When your importers are submitting their own PCNs, a voluntary UFI code serves as a valuable reference point.
• Protects confidential business information: By using a voluntary UFI, you can keep your complete formulation private, ensuring that sensitive data is not unnecessarily disclosed.
• Facilitates supply chain compliance: Especially if you are distributing products across several EU member states, a voluntary UFI code can make regulatory coordination smoother.

This makes the voluntary UFI code a useful compliance tool under European regulations—if everyone in your supply chain understands its purpose and limitations.

What a Voluntary UFI Code Cannot Do

• It cannot be used on product labels: Only a UFI code linked to a full, compliant PCN submission by an EU-based entity can be printed on your labels.
• It does not remove importers’ legal obligations: Importers are still responsible for submitting their own PCNsin line with EU requirements.
• It may create confusion: Some companies incorrectly believe a voluntary UFI code is a complete compliance solution, which is not the case.

This misunderstanding can lead to costly mistakes—both financially and reputationally.

Avoiding Common Compliance Pitfalls with PCNs

The solution starts with communication.

• Clarify responsibilities: Ensure all importers know exactly what you are providing with a voluntary PCN and UFI code—and what remains their responsibility under European regulations.
• Establish clear submission plans: Decide, in advance, who is responsible for each notification and the associated timelines.
• Remember label requirements: For a UFI code to be valid on your product labels, the full PCN must be submitted by an EU-based entity, such as your importer or, in some cases, a distributor.

Key Takeaway regarding voluntary PCNs

Voluntary PCN submissions and UFI codes are only one part of comprehensive chemical compliance under European regulations. They should be integrated into your overall compliance strategy, with clarity and continuous coordination across the supply chain.

Consistent communication and understanding of PCN and UFI code requirements are essential for maintaining compliance and avoiding unnecessary risks. If you want to book a demo with us, just send us an email at support@chemius.net

In the next post, we will provide a step-by-step guide to submitting a voluntary PCN in line with European regulations—clear, actionable, and with no room for doubt.